HALSTEAD TOWN COUNCIL

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MINUTES OF EXTRAORDINARY TOWN COUNCIL MEETING
26 June  2017
Held at
Mill House, The Causeway, HALSTEAD, Essex. CO9 1ET

 

 Membership:

Councillor Mrs S Diver Chairman   Apologies (holiday)
Councillor Mr Andy Munday Vice Chairman Present
Counvillor Mrs J Allen   Apologies (unwell)
Councillor M Day   Apologies (work)
Councillor Mrs S Dingle   Present
Councillor C Fox   Absent
Councillor D Gronland   Present
Councillor D Hume   Apologies (other meeting)
Councillor Mrs J A Pell   Apologies (other meeting)
Councillor Mrs E Penn   Present
Councillor M Radley   Present
Councillor Mrs J Sutton   Present

Also in attendance:                       
                                          Mrs S Greatorex – Town Clerk

277. APOLOGIES FOR ABSENCE received from Cllr M Day, Cllr S Diver, Cllr J Allen, Cllr J Pell, Cllr D Hume

278. DECLARATIONS OF INTERESTS: All Councillors declared NPI Agenda item 5 as HTC owns Queens Hall.

279 PUBLIC QUESTION TIME: There were no public questions

280. EXCLUSION OF PUBLIC AND PRESS

To give consideration to adopting the following resolution:- 'That in view of the confidential nature of the business about to be transacted an pursuant to the provisions of section 1 (2) - of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting.

281. APPOINTMENT OF CONTRACTORS FOR QUEENS HALL CONVERSION PROJECT

A report had been prepared to explain the background to the project to convert part of the Queens Hall into offices.

Background

The expectation is that the Queens Hall offices will be used for at least 2 years, possibly longer, while waiting for the new Community hall to be built. The working group managing the project decided that the approach of identifying individual contractors, rather than going for one contractor to manage everything would be a way of keeping costs at a reasonable level. This has proved to be the case – an overall project managing contractor would have cost in the region of £100k, whereas the overall costs currently identified are in the region of £49k. The costs reached so far include the installation of a completely new heating system, which had not been expected at the beginning of the project. The current heating system broke down due to blocked pipes and radiators at the beginning of May, and replacement of the heating has therefore had to be included in the project, at an additional cost of £12k, bringing the total project cost to £61k.

Once the Council has moved into Queens Hall, the running costs for the Council will be reduced by about £26k per year. So in a little over 2 years, the costs of the building work will have been recouped. The project will largely be paid for using the capital reserves gained from the sale of the Chapel Street toilets(£49k). Once the reduced costs of running HTC from the Queens Hall kick in after 2 years, the saved costs of £26k per year will be put back  into the general revenue fund for the Council. This can be used either for start-up costs associated with the running of the new Community Hall, or be put into earmarked reserves for other new projects in the town.

The process of advertising the project on the HTC website and notice boards and in the Halstead Gazette was explained. Some contractors had contacted the council, and in order to have a wider field other local contractors had been contacted by the town clerk.

Decisions

After thorough discussion of the way the process had been managed and of the contractors involved, it was proposed by Cllr Munday and seconded by Cllr Mrs Sutton that, in order to be able to fully equip the new kitchen, the amount set aside for the new kitchen be increased to £2k.This was carried unanimously.

It was proposed by Cllr Munday and seconded by Cllr Mrs Dingle that the Council awards the main contractual work(plumbing) to JMcWilliams & Dad. This was carried unanimously.

It was proposed by Cllr Munday and seconded by Cllr Gronland that the Council awards the main contractual work (partitioning), to Barnes Interiors. This was carried unanimously.

It was proposed by Cllr Munday and seconded by Cllr Mrs Penn that the Council awards the main contractual work(electrical work) to  M&M Electrical. This was carried unanimously.

It was proposed by Cllr Munday  and seconded by Cllr Radley that the Council award the main contractual work (windows and entrance door) to Greenglaze. This was carried unanimously.

It was proposed by Cllr Munday and seconded by Cllr Mrs Sutton that the Council approve expenditure of up to £2k for overtime for groundsman/handyman, up to £2k for the kitchen and up to £1k for paint and materials. This was carried unanimously.                                           

There being no further business, the meeting Chairman closed the meeting at 20.10

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What is the fundamental of Essex DaRT?  

DaRT means demand responsive or Dial and Ride Transport.  It is formed of a number of minibus vehicles, typically accommodating between 8 and 16 passengers. These minibuses operate a range of bus services serving rural communities where conventional buses are not viable operations. They differ from normal bus services, in that they are totally flexible and can divert on and off route to collect and drop off passengers within their operating area. DaRT works by grouping bookings together to make it viable. It is not a taxi service, as there must be sufficient volume of passengers with similar itineraries. Most DaRT work, is former bus routes, and group bookings.  But unlike a large bus, DaRT only needs three or four passengers to make a group booking. And, when not operating a timetabled bus route or group booking, vehicles may be available for individual runs where no alternative transport is available. DaRT operates between 0600 and 2000 Mondays to Saturdays inclusive.

Also, unlike a conventional bus, you need to book your seat, and register as a customer, at least two hours in advance of travel, and can book up to three months in advance of travel. But, if you travel regularly, you do not need to book every single time you travel, as you can make a regular booking which lasts for three months.

To get more information download a leaflet from here  pdf small visit the Essex DaRT site here: pdf small or call Essex DaRT on 01621 874411.  

  • DaRT 3
    • Dart 3 operates in North East Braintree and takes passengers from Alphamstone, Ashen, Belchamp Otten, Belchamp St. Paul, Belchamp Walter, Birdbrook, Borley, Bulmer, Bures Hamlet, Colne Engaine, Earls Colne, Foxearth, Great Henny, Great Yeldham, Greenstead Green. Halstead Town, Lamarsh, Liston, Little Henny, Little Yeldham, Middleton, Ovington, Pebmarsh, Pentlow, Ridgewell, Stambourne, Steeple Bumpstead, Tilbury Juxta Clare, Toppesfield, Twinstead, Wickham St. Paul and White Colne to Haverhill, Sudbury and Halstead.
    • DaRT 3 Additional Areas  – Bulmer, Gestingthorpe, Great Maplestead, Little Maplestead, Pebmarsh, Wickham St Paul have a new flexible service to Sudbury and Halstead.  This replaces the Services 11/12/13 operated by Regal Busways from 29 August 2017  

The New timetable for the bus to Sudbury from 29 August 2017 can be downloaded from here pdf small

 

 

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Download the Parish Map here:  pdf small


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