HALSTEAD TOWN COUNCIL

arms.jpg

MINUTES OF EXTRAORDINARY TOWN COUNCIL MEETING
26 June  2017
Held at
Mill House, The Causeway, HALSTEAD, Essex. CO9 1ET

 

 Membership:

Councillor Mrs S Diver Chairman   Apologies (holiday)
Councillor Mr Andy Munday Vice Chairman Present
Counvillor Mrs J Allen   Apologies (unwell)
Councillor M Day   Apologies (work)
Councillor Mrs S Dingle   Present
Councillor C Fox   Absent
Councillor D Gronland   Present
Councillor D Hume   Apologies (other meeting)
Councillor Mrs J A Pell   Apologies (other meeting)
Councillor Mrs E Penn   Present
Councillor M Radley   Present
Councillor Mrs J Sutton   Present

Also in attendance:                       
                                          Mrs S Greatorex – Town Clerk

277. APOLOGIES FOR ABSENCE received from Cllr M Day, Cllr S Diver, Cllr J Allen, Cllr J Pell, Cllr D Hume

278. DECLARATIONS OF INTERESTS: All Councillors declared NPI Agenda item 5 as HTC owns Queens Hall.

279 PUBLIC QUESTION TIME: There were no public questions

280. EXCLUSION OF PUBLIC AND PRESS

To give consideration to adopting the following resolution:- 'That in view of the confidential nature of the business about to be transacted an pursuant to the provisions of section 1 (2) - of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting.

281. APPOINTMENT OF CONTRACTORS FOR QUEENS HALL CONVERSION PROJECT

A report had been prepared to explain the background to the project to convert part of the Queens Hall into offices.

Background

The expectation is that the Queens Hall offices will be used for at least 2 years, possibly longer, while waiting for the new Community hall to be built. The working group managing the project decided that the approach of identifying individual contractors, rather than going for one contractor to manage everything would be a way of keeping costs at a reasonable level. This has proved to be the case – an overall project managing contractor would have cost in the region of £100k, whereas the overall costs currently identified are in the region of £49k. The costs reached so far include the installation of a completely new heating system, which had not been expected at the beginning of the project. The current heating system broke down due to blocked pipes and radiators at the beginning of May, and replacement of the heating has therefore had to be included in the project, at an additional cost of £12k, bringing the total project cost to £61k.

Once the Council has moved into Queens Hall, the running costs for the Council will be reduced by about £26k per year. So in a little over 2 years, the costs of the building work will have been recouped. The project will largely be paid for using the capital reserves gained from the sale of the Chapel Street toilets(£49k). Once the reduced costs of running HTC from the Queens Hall kick in after 2 years, the saved costs of £26k per year will be put back  into the general revenue fund for the Council. This can be used either for start-up costs associated with the running of the new Community Hall, or be put into earmarked reserves for other new projects in the town.

The process of advertising the project on the HTC website and notice boards and in the Halstead Gazette was explained. Some contractors had contacted the council, and in order to have a wider field other local contractors had been contacted by the town clerk.

Decisions

After thorough discussion of the way the process had been managed and of the contractors involved, it was proposed by Cllr Munday and seconded by Cllr Mrs Sutton that, in order to be able to fully equip the new kitchen, the amount set aside for the new kitchen be increased to £2k.This was carried unanimously.

It was proposed by Cllr Munday and seconded by Cllr Mrs Dingle that the Council awards the main contractual work(plumbing) to JMcWilliams & Dad. This was carried unanimously.

It was proposed by Cllr Munday and seconded by Cllr Gronland that the Council awards the main contractual work (partitioning), to Barnes Interiors. This was carried unanimously.

It was proposed by Cllr Munday and seconded by Cllr Mrs Penn that the Council awards the main contractual work(electrical work) to  M&M Electrical. This was carried unanimously.

It was proposed by Cllr Munday  and seconded by Cllr Radley that the Council award the main contractual work (windows and entrance door) to Greenglaze. This was carried unanimously.

It was proposed by Cllr Munday and seconded by Cllr Mrs Sutton that the Council approve expenditure of up to £2k for overtime for groundsman/handyman, up to £2k for the kitchen and up to £1k for paint and materials. This was carried unanimously.                                           

There being no further business, the meeting Chairman closed the meeting at 20.10

PrintEmail

News and Events

St Andrews Church Christmas Celebrations

Halstead Town Council Free Annual Torchlight Procession

Halstead Town Council Free Annual Torchlight Procession

A great night was had by all at the Annual Torchlight Procession in Halstead on Wednesday 6th December 2017

torchlight1

torchlight2

In the Park there was Carol singing and a beautiful reading by Rev Katie de Bourcier

carols2

carols

mayor band

Halstead's Mayor, Cllr Mrs Shirley Diver, thanking everyone for attending and The Salvation Army Band for their excellant performance

bandstand


 

Read more

Car Park Attendants Required

River Colne Q&A from the Environment Agency

River Colne Q&A from the Environment Agency

townsford

To visit the Environment Agency Website click here: env ag


Read more

Halstead WEA 10 Week Course Starting in January 2018