HALSTEAD TOWN COUNCIL
DRAFT MINUTES OF FULL COUNCIL MEETING
|Councillor Mrs S Diver||Chairman||Present|
|Councillor Mr Andy Munday||Vice Chairman||Present|
|Counvillor Mrs J Allen||Present|
|Councillor Mrs S Dingle||Present|
|Councillor C Fox||Apologies|
|Councillor D Gronland||Present|
|Councillor D Hume||Present|
|Councillor Mrs J A Pell||Present|
|Councillor Mrs E Penn||Apologies|
|Councillor M Radley||Present|
|Councillor Mrs J Sutton||Apologies|
|Councillor G Warren||Present|
Also in attendance: Public - Mr R Smith, Mr I Tinton, Mr D. Bevan
Stephen Wenlock (BDC), Joel Fayers and Ray Houghton (Barratt Housing)
Sarah Greatorex (Town Clerk)
Julia Smith (Minute Clerk)
428. APOLOGIES FOR ABSENCE. Apologies had been received from Cllr Mrs Sutton due to pressure of work, Cllr Fox due to pressure of work, Cllr Mrs Penn due to ill health. Acceptance of apologies moved by Cllr Mrs Diver and unanimously accepted.
429. DECLARATION OF INTERESTS: Cllr Hume declared NPI - Agenda item 8 as HTC representative at H4C meetings. NPI - Agenda item 17 as Secretary to St. Andrews PCC and President of Friends of St. Andrews Church. NPI - Agenda item 6 as Vice President of Halstead Rotary Club. NPI - Agenda item 5 (Planning) 18/00054/FUL & 18/00055/LBC. as applicant is known. NPI - Agenda item 3b as member of Braintree DC. Cllr Mrs J Pell declared NPI - Agenda item 3b as member of Braintree DC. NPI - Agenda item 5 (Planning) 18/00034 as owner is known. PI Agenda item 5 (Planning) 18/00054/FUL & 18/00055/LBC as owners are known. NPI Agenda item 5 (Planning) 18/00026/FUL as owns a plot in Halstead Cemetery. NPI Agenda item 6 as Chairman of TAPS NPI - Agenda item 16 as member of Braintree DC. NPI - Agenda item 8 as member of H4C. Cllr Mrs Dingle Declared NPI Agenda item 6 as trustee of TAPS . Cllr Mrs Allen declared NPI - Agenda item 3b as member of Braintree DC. NPI Agenda item 16 as member of Braintree DC. Cllr Gronland declared NPI - Agenda item 11as he had requested this item to be placed on Agenda
Cllr Mrs Diver declared NPI Agenda item 5 (Planning) 18/0054/FUL & 18/00055/LBC as owner is known. NPI Agenda item 12 as husband works for Essex Police.
430. PUBLIC QUESTION TIME:
Item 3a. Mr Ian Tinton spoke on behalf of the Halstead Chamber of Trade & Commerce asking if the Town High Street regeneration project is still on the table and if monies have been ring fenced for this project. Cllr Mrs Pell assured him that work was still moving forward but as matters had been passed to Essex Highways there was considerable delay in bringing proposals forward. Mr Tinton was told that money for the project was controlled by B.D.C.
Mrs Julia Smith speaking as Secretary of Halstead in Bloom asked if there were any plans for removing/altering the planted bed at Town Entry Point, Braintree Road/Mount Hill and asked that before any works were started HiB could be informed so that plants could be removed and retained for further use. Mr David Bevan spoke as resident of Hedingham Road and noted that he had requested kerbing along this road to retain gardens and stop them encroaching onto roadway. He was told that Halstead TC has been lobbying for this work and Cllr Gronland said he would take details and liaise with residents. Matter is with Essex Highways.
Item 3b. Presentation by Stephen Wenlock, District Landscape Architect BDC on Ramsey Recreation Ground. Mr Wenlock had produced a timeline diagram regarding proposed works at the Recreation Ground and noted that some £260,000.00 of Section 106 money would be forthcoming from the developments at Oak Road that were ring fenced for this work. Mr Wenlock noted that the money would be paid on two trigger points, the first being 25% of the money when first house on the site is occupied. The remaining 75% would be due when an occupation of 50% of houses had been achieved. The first money was expected probably in February 2019 and the final payment not until sometime in 2020. Cllr Mrs Pell asked if any of the Section 106 money would be retained by developers to provide the proposed play equipment on the Oak Road site but this was not thought likely. Mr Wenlock explained that until monies had been received minimal work would be done at Ramsey Road, but it was hoped that a design plan for proposed new skate park could be put in place earlier. It was said that full public consultations would take place regarding the area and that other funding streams would be explored to get the best possible outcome for the site. Mr Wenlock was thanked for his concise and clear presentation and documentation.
Item 3c. Presentation on behalf of Barratt Housing on reserved matters at Oak Road by Ray Houghton and Joel Fayers. Mr Houghton said that he had a brief update on variations to the layout plan of the site following some objections from residents of Oak Road. He said that all houses would now be outward facing with allotments adjacent to Oak Road. The 30% of affordable housing would now be in two blocks rather than all in one place and that the exterior finishes of all houses on the site would be of similar designs. He said that David Wilson Homes (part of the Barratt Housing group) is a Five Star Company and hoped to bring a successful and quality development to Halstead. Councillors urged developers to communicate readily with residents of Oak Road who at present were suffering from mud on road, dirty water in their houses and other unpleasant consequences of building works. Mr Houghton said that a Site Manager should be contacted and his details should be displayed on the hoardings around the site. Councillors thought that there was no such display and Mr Houghton said he would speak to Bloor Homes who are managing groundworks on the site.
Mr Houghton confirmed that there is only one S106 agreement for the development, rather than a separate one for each developer. Mr Houghton left a revised site plan with Town Clerk and said that revised plans would be put to Braintree DC Planning shortly and Halstead TC would be kept informed of progress.
431. MINUTES To approve the minutes of the meeting on 15th January 2018. Minutes had been circulated and Proposal to adopt was put forward by Cllr Munday and seconded by Cllr Radley. Minutes adopted unanimously. Cllr Diver abstained as she had not been present at the meeting.
432. PLANNING APPLICATIONS Cllr Hume took the Chair for this item.
18/00034/FUL - Pegasus, Chapel Hill, Halstead, CO9 1JP. Erection of two storey rear extension and front porch. Cllr Hume said that he could raise no objection to this application and Proposal to raise no objections was made by Cllr Mrs Pell and seconded by Cllr Mrs Diver. Proposal was adopted by unanimous vote.
18/00065/FUL - 4 Abels Road, Halstead, CO9 1EN. Extension of the existing flat roofed dormer to allow a shower room to be constructed within the existing first floor landing. Cllr Hume said that he could raise no objection to this application and Proposal to raise no objections was made by Cllr Mrs Pell and seconded by Cllr Radley. Proposal was adopted by unanimous vote.
Cllr Mrs Pell left the meeting at this point
18/00054/FUL & 18/00055/LBC - 59-61 High Street, Halstead, CO9 2JD - Refurbishment and conversion of upper two floors to provide cellular office accommodation with associated facilities. Cllr Hume said that he could raise no objection to this application and Proposal to raise no objections was made by Cllr Warren and seconded by Cllr Gronland. Proposal was adopted by unanimous vote.
Cllr Mrs Pell returned to the meeting
18/00026/FUL - Land Adjacent 85 Colchester Road, Halstead, CO9 2ER - Erection of 4no. dwellings and associated works - amendment to Terrace A following grant of planning permission reference no. 17/00638/FUL. Cllr Hume noted history of planning applications on this site and said that the current application would mean taller buildings which, he felt, would have considerable impact on Cemetery Lodge and on the Cemetery. Cllr Hume noted that concerns had been raised by Essex CC and many members said that they were not happy with the revised designs for the site. Cllr Mrs Pell proposed that Halstead TC strongly objects to this application on grounds of over intensification of site and lack of sensitivity to the historic environment of the site with regard to height of proposed buildings. Proposal was seconded by Cllr Mrs Diver and was carried unanimously.
Cllr Munday asked if Town Councillors should attend the Planning Committee when this application was discussed but was told that it would likely be discussed and decided by Officers.
18/00122/FUL - 24A White Horse Avenue, Halstead CO9 1AH. Erection of single storey rear conservatory. Cllr Hume said that he could raise no objection to this application and Proposal to raise no objections was made by Cllr Mrs Pell and seconded by Cllr Warren. Proposal was adopted by unanimous vote.
18/00174/FUL - 9 Bronze Court, Parsonage Street, Halstead, CO9 2GY. Proposed single storey detached garden store. Cllr Hume said that he would raise no objection to this application and Cllr Mrs Pell proposed that Council raise no objections to this application provided that building was a garden store only. Proposal was seconded by Cllr Radley and adopted by unanimous vote.
Cllr Mrs Diver resumed Chair of the meeting.
433. MAYOR'S APPOINTMENT AND ANNOUNCEMENTS.
Cllr Mrs Diver noted various attendance. Report was noted.
434. FINANCE. Cllr Radley Chair of Finance took the Chair for this part of the meeting.
7a Finance. Cllr Radley talked through the report which, he said, was close to budget. It was noted that car park receipts were higher than the previous two months and that the higher than budget salary/wages sum was because of extra work undertaken on conversion of Queen's Hall. The sum from Capital Reserves for provision of staff toilet was noted. Cllr Radley explained that Queens Hall complex had now been revalued for rating purposes and that a saving of £1302.00 would be made. There was also a possibility of further savings as the area used by Halstead History Society could be subject to Charity Rating which would be a statutory 80% reduction with a possible further 20% discretionary reduction. Cllr Radley proposed acceptance of the report. Proposal was seconded by Cllr Munday and carried unanimously.
7b. & 7b(a) Payments to be approved. Cllr Mrs Allen asked why there were several items 'Refurb of Staff Toilet' and asked if payment could be collated for these items. Cllr Radley noted that torches for the Torchlight Procession in December '18 had been purchased at a discount. Cllr Mrs Pell proposed acceptance of the reports and this was seconded by Cllr Gronland. Proposal carried unanimously.
Cllr Mrs Diver resumed Chair of the meeting
435. COMMUNITY HALL REPORT No report was given
436. YOUTH REPORT No report was given
437. DISTRICT COUNCILLORS' REPORT. Cllr Mrs Pell noted that Budget was still under discussion. It was reported that a consortium had been formed to sell Land East of High Street, probably for housing. Cllr Mrs Pell reported that at the next Cabinet Meeting a replacement Chief Executive should be appointed. Cllr Mrs Pell had attended a meeting about the A120 which was also attended by 3 local MP's. It was noted that Suffolk Free Press had carried a full report of the meeting but that no report was given in Halstead's local press.
Cllr Hume said that he hoped to resume attendance at Braintree DC meetings and noted that great support had been given to him by Officers and other Members during his recent incapacity.
438. FREE CAR PARKING FOR ARMED FORCES DAY - 30th JUNE 2018. Cllr Mrs Pell asked if this proposal was for all car parks. Cllr Mrs Diver proposed that there should be free car parking in all Halstead car parks from 10am to 3pm on 30th June 2018. Proposal was seconded by Cllr Munday and carried by unanimous vote.
439. SPECIALS FOR HALSTEAD. Report was before Council and it was noted that funds are allocated in the HTC budget to allow for 2 specials. Cllr Mrs Diver said that her husband works for Essex Police and organises duties for PCSOs so she had some knowledge of workings of duties. Cllr Mrs Pell said that she had been contacted by residents and retailers telling of recent difficulties with youths but questioned whether specials funded by Halstead would remain in Halstead. It was said that specials would be volunteers from the local community and would serve for 16 hours in the local community but could undertake further duties which may be elsewhere in the region. This premise was questioned. Cllr Warren said that he felt that Halstead residents already pay for Policing through Community Charge and asked why further charges should be levied for extra policing which, it was felt, was not guaranteed. He felt that Halstead residents deserved better policing. Cllr Radley asked if the Terms and Conditions of service for specials are available for scrutiny and said that he had seen nothing in writing. He felt that before money is committed all documentation should be scrutinised. Cllr Munday said that as far as he was aware specials would be patrolling local areas, on foot and would be supervised from Central Office. Cllr Mrs Diver said that she was sure that volunteer Officers could be moved out of their area at will and may not work any of their 16 hours locally. All Councillors agreed that there could be no commitment of public funds without better documentation and that this matter needed further discussion when more details are available. Cllr Warren said he felt that Town Council should be lobbying the Police Commissioner for the promised extra Police presence in Halstead which clearly had not been effected. Cllr Munday proposed that Council should give further consideration to this matter when more documentation and written information had been received. Proposal was seconded by Cllr Allen and motion was carried with 6 votes for and 3 votes against motion.
Cllr Mrs Pell made a second proposal - that Council write to Police Commissioner, copied to local MP asking for more Policing in Halstead. Proposal was seconded by Cllr Munday and was carried by unanimous vote.
440. OPEN DAY/EVENING FOR QUEEN'S HALL. Cllr Radley thought this an excellent idea to promote the Hall as a venue, but felt it would be best to wait until acoustic panels had been fixed and the stage was received. Date and format for the event should be discussed at a later meeting. Cllr Dingle asked if an article could be placed in local press about the event and about the Hall. Cllr Radley proposed that details of an open day/evening event for promotion of Queen's Hall be discussed at a later meeting. Proposal was seconded by Cllr Gronland and agreed unanimously.
441. TOWN PLAN. Cllrs Radley and Gronland agreed that progress is being made on production of documentation regarding the Town Plan and that Colchester Institute have given great assistance. Further meetings would take place in the near future. It was noted that the Town Sign was now refurbished and was in place. Report was noted.
442. DATA PROTECTION. Report was before Council suggesting that Mike Letch be appointed as Date Protection Officer for HTC and the cost for this was given as £25.00. Cllr Gronland felt that he needed some tuition on the new legislation and Cllr Mrs Pell noted that all Councillors have signed the Official Secrets Act that, she felt, gave enough protection. It was felt that data protection needed to be taken seriously and confidentiality of residents was important and should not be treated lightly. Cllr Mrs Pell proposed that before any personal details are given to third party the written permission of person concerned should be obtained. This proposal was seconded by Cllr Hume and carried unanimously.
443. INFRASTRUCTURE. Report compiled by Cllrs Radley and Gronland was before Council and it was agreed that this was comprehensive and informative. Cllr Hume said that it was encouraging to see that Essex CC had plans for future needs and Cllr Mrs Diver said that it had been helpful to the Doctors’ surgery to have information that would assist them in planning for future developments. It was noted that a shortage of Primary school places was forecast for 2024 and this enabled plans to be put in place before this happened. It was noted that some sites that could be developed were not included but that at least provisions were being made. Report was noted.
444. FINGERPOST IN CHURCHYARD INDICATING MUSEUM AND COUNCIL OFFICES.
Permission has been given to put a fingerpost in the Churchyard and cost was given as £348.48. Fingerposts in other areas of the town to be amended accordingly. Cllr Munday proposed that a fingerpost be erected in Churchyard indicating museum and Council officers and proposal was seconded by Cllr Mrs Diver. Proposal was unanimously accepted.
445. EXCLUSION OF PUBLIC AND PRESS. To give consideration to adopting the following resolution:'that in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)- of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting'
446. CIVIC AWARDS.
It was agreed to make awards to 2 Halstead residents on the occasion of the Civic service on 20 May 2018.
There being no other business meeting was closed at 9.07 pm.